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Baby Naming Ceremonies / Baby Blessings

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Creating and conducting masterpiece ceremonies for memories that last a lifetime.

Providing officiating services for Baby Naming's,  Blessings, Marriages, Civil Unions, Remarriages, Vow Renewals, Elopements, Commitments, Funerals and Memorial Ceremonies.  Secular, Interfaith, Alternative, Civil, Traditional and Contemporary. Your day - your way.

Terms & Conditions


Contract Terms and Conditions of Service

We’ve all done it: skimmed or skipped over the terms of service to agree with whatever the company has written to get to what we want that much more quickly. By this time, we’ve grown confident that there’s probably nothing in that fine print that would be either interesting enough to pay attention to, or deal-breaking enough to pause for.

But every once in a while, a company slips in something that we don’t expect, something that just might be more than you bargained for–or nothing like you would have expected.  You’ll have to read every word of our T & C’s to find ours


In order to secure the services of the Officiant a non-refundable retainer fee as per your quotation is required.  Banking details highlighted in blue further down. We do not consider our services booked until the retainer fee is paid and the completed, signed booking form has been submitted.  Bookings must be finalised at least 21 WORKING DAYS in advance for a wedding or 3 WORKING DAYS Prior to your registration/mini wedding date.  Should we not receive a response from you by the cut-off date above we reserve the right to cancel your reservation without any further communication. 


BY SUBMITTING A LEGALLY BINDING BOOKING FORM, YOU DECLARE:

1. That this is a genuine and actionable request for the services of a marriage officer for which you are liable for payment, and acceptance by Hatches Matches Dispatches / the marriage officer constitutes a confirmed booking.

2. That should the marriage officer be unable to conduct the ceremony/registration at the agreed time and place, the couple agree that his/her only liability is to refund the couple any monies already paid by the couple to the marriage officer in respect of the ceremony/registration. It is further agreed that should the inability of the marriage officer to conduct the ceremony/registration at the agreed time and place be as a result of any action on the part of the couple, either individually or severally, no refund shall be due.

3. That you undertake to make all required payments in full to the marriage officer in respect of conducting the ceremony/registration no later than seven (7) days preceding that which the ceremony/registration takes place, and agree that the marriage officer will not proceed with the ceremony/registration until such payments have been made in full. It is further understood that failure to pay in time may result in this booking being cancelled.

4. That you agree that should this booking be cancelled by you at less than 60 days’ notice you shall be liable for payment in full.

5. That, according to South African Department of Home Affairs, the following documents will be required for the legal registration of your marriage/civil union and that you will provide the marriage officer with all required documentation prior to the solemnization of the Marriage/Civil Partnership, and the marriage officer may not and will not proceed with the ceremony/registration until all such documentation has been provided. Such documentation includes but is not limited to:

If both parties are South African citizens:

~ ONE clear copy of your identity documents (Driver's licenses won't do).

~ THREE ID photos each

~ ONE clear copy of each of your witnesses SA identity documents. (Witnesses to be aged 18 +) Passports/Driver’s licenses won’t be accepted by Home Affairs

~ You will be required to verify your marital status as currently recorded by the Department of Home Affairs by sending an sms with the letter M followed by your ID number to 32551, or by emailing Head Office at csc@dha.gov.za; or call them on 0800 60 11 90, and furnish us with a copy of their response to you. Should your marital status be incorrectly recorded, you must undertake to have it corrected by the Department prior to your proposed Marriage/Civil Partnership. Registration of marriages with incorrect marital statuses can take up to a year and we cannot be held responsible for delays in the event of incorrect registrations on the system. We will NOT be allowed to register your Marriage/Civil Partnership until such time as you have been to the Department of Home Affairs yourself and corrected this PRIOR to your ceremony/registration AND provided us with a copy of the Divorce Decree/Death Certificate etc.

 

IF ONE OR BOTH PARTIES WERE MARRIED BEFORE:

Proof that you are not married to another person by way of:

~ Copy of the divorce settlement (Cover page) OR

~ Copy of the death certificate OR

~ If you have misplaced any of the above, and affidavit obtained from a commissioner of oaths PROVIDED you are CORRECTLY registered on the system will be accepted.  If you are still registered as married you MUST supply a copy of the Divorce Decree/Death certificate AND you must correct your status with Home Affairs yourself PRIOR to your Marriage/Civil Partnership.  We will NOT be allowed to register your Marriage/Civil Partnership until such time as you have been to the Department of Home Affairs yourself and corrected this PRIOR to your wedding AND provided us with a copy of the Divorce Decree/Death Certificate etc.

Should you wish to be married by Anti-nuptial contract you will be required to consult a lawyer for this from whom we will require a letter confirming this, failing which you will automatically be married IN COMMUNITY OF PROPERTY.


b)    If one or both of you is a foreign national:

THREE passport/ID photos each of bride and groom

ONE clear copy of foreigner’s passport

ONE clear copy of the SA National's ID book/Passport

ONE clear copy of each of your two witnesses ID books. (Witnesses to be aged 18 +)  Passports/Drivers Licenses not accepted by Home Affairs)


For the SA National: Proof of your Marital status as currently registered on the population register. Check your status by calling the call centre at 0800 60 11 90 or emailing csc@dha.gov.za with your ID number and then bring a copy with all your other documents. You will be required to verify your marital status as currently recorded by the Department of Home Affairs by sending an sms with the letter M followed by your ID number to 32551, or by emailing Head Office at csc@dha.gov.za; or call them on 0800 60 11 90, and furnish us with a copy of their response to you. Should your marital status be incorrectly recorded, you must undertake to have it corrected by the Department prior to your proposed Marriage/Civil Partnership. Registration of marriages with incorrect marital statuses can take up to a year and we cannot be held responsible for delays in the event of incorrect registrations on the system. We will NOT be allowed to register your Marriage/Civil Partnership until such time as you have been to the Department of Home Affairs yourself and corrected this PRIOR to your wedding AND provided us with a copy of the Divorce Decree/Death Certificate etc.

For the Foreign National: A Letter of No Impediment on marital status which can be obtained from any authority that is relevant in your country and can issue you with such a document OR a Statutory declaration from country of origin for citizens of Commonwealth countries. A letter from the registry office of the state/region in which you reside will also suffice. If you are already in SA, you may contact the Consulate General of your particular country. Please discuss letter with us if unsure about letter detail. Furthermore, if you are taking the time to read every word of our T & C’s you are hereby rewarded with a R30 discount on your packages.  Just mention this to us.

~ A copy of the stamp inside passport when arriving in SA (foreigner)

~ If you are working/living in SA (but a foreigner), we need a copy of the document stating under which condition you are in SA for example: temporary residence permit or working permit etc

~ If either of you is divorced, a certified copy of the final divorce decree or a sworn Affidavit declaring marital status

~ If either of you is a widow/er, a certified copy of the death certificate or a sworn Affidavit declaring marital status

~ An interview MUST be undertaken at Immigration in Umgeni Road in Durban and the couple should inform us once it is done to allow us to arrange to collect the letter of authorisation.

~ Should you wish to be married by Anti-nuptial contract you will be required to consult a lawyer for this from whom we will require a letter confirming this, failing which you will automatically be married IN COMMUNITY OF PROPERTY.

~ It is ESSENTIAL to have copies of all documents if not before the day of the wedding then BEFORE the ceremony/registration begins on the day. PLEASE NOTE THAT WE WILL NOT BE ALLOWED TO REGISTER YOUR MARRIAGE/CIVIL PARTNERSHIP WITHOUT THE ABOVE ATTACHMENTS.  Should the documents not be presented to the Officiant the ceremony/registration will still proceed, but your Marriage/Civil Partnership will NOT be legally registered, nor will you receive a Marriage/Civil Partnership Certificate. If you are BOTH foreign nationals you will be entitled to a hand-written Unabridged Marriage/Civil Union Certificate at any Home Affairs office in SA or South African Embassy abroad.  Alternatively, application may be made via a private document company of your choosing or any of the following companies:  http://unabridgedmarriagecertificate.co.za/?gclid=Cj0KEQjwoau9BRDMvsnv5MCh24UBEiQAKOqcfa92u2WdQkWV3q4T_jZw67DaHdhPxGPgKJiR0UZS_38aAm8-8P8HAQ   or  http://www.docassist.co.za/marriage-certificates/   orhttp://www.gmtm.co.za/marriagecertificate.html  or  http://certificateassist.co.za/marriagecertificate.html

6. You can check on the status of your Marriage/Civil Partnership with the Department of Home Affairs by sending an sms with the letter M followed by your ID number to 32551, or by emailing Head Office at hacc@dha.gov.za; or call them on 0800 60 11 90.  

7. That you will consider whether you wish to be married in community-of-property or by ante-nuptial contract, and that should you wish to enter into an ante-nuptial contract you will do so in the presence of a notary-public PRIOR to the solemnization of the Marriage/Civil Partnership. And further that you understand any marriages solemnized without an ante-nuptial contract already in place are automatically in community-of-property.

8. That you understand that signing the marriage/civil union register also requires that the marriage officer takes a thumbprint of each of you for the register, and that this entails applying ink to the left thumb

9. That you will provide two witnesses to the Marriage/Civil Partnership who must record in the marriage/civil union register their Identity Numbers, or Passport Numbers if foreign nationals, their Full First Names, Telephone Numbers and Signatures, and you undertake to ensure that the witnesses have the required information available at the signing of the register, failing which the provided witnesses will be asked to step down and other witnesses who can supply the required information will be selected either by the couple or the marriage officer.

10. That you acknowledge that your Marriage/Civil Partnership will be registered under the Civil Union Act which allows for a civil union partnership or a marriage to be contracted under the Act by a same-sex or opposite-sex couple, and you may choose to have it registered either as a marriage or as a civil partnership. Whichever name is chosen for the registration, the legal consequences of a civil union are the same as those of a marriage under the Marriage Act of 1961. Any reference to marriage in any law is deemed to include a civil union, and any reference to a husband, wife or spouse is deemed to include a spouse or partner in a civil union.  Although couples married under this act are afforded all rights provided under the marriage act, a same-sex Civil Partnership/marriage may not be recognised in some countries – it is your responsibility to ascertain the laws for the country you will be residing in after your marriage/civil union. A Civil Partnership/Marriage between an opposite-sex couple registered as a MARRIAGE under the Civil Union Act is recognised world-wide.  Furthermore, if you are taking the time to read every word of our T & C’s you are hereby rewarded with a R50 discount on your package.  Just mention this to us.

11. That you will hand an original signed copy of this document to the marriage officer on or before your registration/wedding, preferably at your planning meeting with your marriage officer if such a meeting takes place prior to your wedding, together with all of the above required documents.

12. That by submitting this form both the Groom/Partner A and Bride/Partner B declare that the information contained herein is both true and correct and submission of the form constitutes the agreement of both of them to the terms and conditions above.

13. Payment and submission of the requested documents is considered acknowledgement and acceptance of these terms and conditions and is therefore binding.  Should payment/completed booking form not be timeously received, we reserve the right to automatically cancel the booking. Hatches Matches & Dispatches reserves the right to change or alter any terms of business at any time, without prior notification.


Furthermore, we have taken the time to read every word of the T & C’s are hereby rewarded with a R100 discount on your package.  Just mention this to us.